Senior Proposal Coordinator

Reporting to the Senior Proposal Manager, the Senior Proposal Coordinator provides proposal coordination to the business and ensures that Graham responds to solicitations (Requests for Proposals, Requests for Information, etc.) with high quality, customer-focused content. The incumbent has an understanding of Graham's business and proposal processes and objectives, and plans, conducts, and coordinates a range of proposal support activities, interacting with and supporting multiple team members within the organization to assist in the preparation of proposal response materials. The incumbent manages internal proposal deliverables, creates cohesive and coherent content through the integration of information in several formats (pre-written, verbal, graphic), and completes the final production for delivery. The incumbent contributes to the development of team plans and discussions.

As a Senior Proposal Coordinator at Graham, you will:

• Implement the proposal process as defined in the Graham system and ensure all prepared proposal and qualification submissions are high quality, compliant with solicitation requirements, and communicate Graham's capabilities and value of service.
• Ensure client documents are downloaded (and updated regularly), and a copy is sent to all proposal response team members.
• Demonstrate understanding of the solicitation document(s), identify response deliverables, establish submission schedules, and communicate responsibilities and accountabilities to the response team.
• Develop and manage an internal proposal kick-off meeting (with the Pre-Construction Manager and associated Pre-Construction team members), during which the responsibilities (including own deliverables) will be assigned, and win strategies and themes, key messages, differentiators, and storyboarding will be discussed and agreed upon.
• Assist in the creation of written, graphic, and video content.
• Check and edit narratives for understanding, grammar, and readability as one voice, gathering content into a cohesive submission and ensuring consistency on use of format and terms.
• Support development of presentations, e-bulletins, and other internal and external communications and documentation.
• Help maintain the document library for proposal content, resumes, project fact sheets, etc.
• Support proposal activities across multiple branch locations as needed.
• Manage the experience of customers to ensure positive relationships are established and maintained.

Education/ Qualifications:

• Completion of relevant diploma training program at a college or technical school, or a university bachelor program is preferred.
• 1-5 years of relevant proposal coordination experience is required.
• Construction company experience is preferred but not essential.
• Ability to lead a process with support and guidance.
• Ability to work under demanding deadlines and work schedules.
• Proficiency with Adobe Suite, MS Office Suite, Toolbox, and SharePoint.
• High level of organization; methodical in approach to workload.
• Strong communication and writing skills.